Send Business Letters Without an Office: For Remote Companies

• Remote-first companies whose team works from home, in one country or in several.
• Founders and managing directors who run a company in one country while living in another.
• Businesses that use a virtual office or a registered-address service and send their own outgoing letters.
• Online shops, agencies and consultancies that work without a printer or a franking machine.

You need no office equipment: a laptop or a phone and a PDF are enough.

• Letters to authorities, such as tax offices and business registers (more).
• Contracts, amendments and terminations for suppliers, landlords and insurers.
• Invoices and payment reminders (more).
• Letters to banks, clients and partners in other countries.

Choose standard or registered mail for each letter. A registered letter gets a tracking number, the recipient signs on delivery, and it costs US$9.63 (excl. VAT) on top of the letter price. We print your PDF exactly as you upload it, including a scanned signature, in black & white or colour, single- or double-sided.

Every envelope carries our company address in Luxembourg as the return address. Your letterhead in the PDF tells recipients who the letter is from and where to reply, for example your registered office, your virtual office or an email address.

If a letter cannot be delivered, it comes back to us, and its status in your account shows it as returned. The recipient address is printed directly on the envelope, so your letter template can stay as it is; it only needs 9 mm free on every side of each A4 or US Letter page.

• Website: upload a PDF on the send page from your laptop or phone, enter the recipient or choose one from your address book, check the exact price and pay.
• REST API: your own software uploads PDFs, creates drafts with the exact price and sends them from prepaid credit (https://printandmailcompany.com/api/v1, OpenAPI spec at /openapi.json, API keys in your account).
• AI assistants: connect Claude, ChatGPT or another MCP client and ask, for example: "Send the signed contract PDF to Exemple SARL, 5 rue des Lilas, 75020 Paris, as a registered letter and show me the price first." The assistant creates a draft and sends it only after you confirm. See AI assistants.

You can follow every letter's status (Paid → Printed → Posted) in your account, through the API or with get_letter in an AI assistant, and each paid letter is confirmed by email. Letters paid by 12:00 Central European Time on a business day are usually printed and posted the same business day.

• No subscription, monthly fee or setup fee: you pay per letter, from prepaid credit (minimum top-up CHF 10.00 / €10.00 / £10.00 / US$10.00) or by card.
• Account currency: EUR, USD, GBP or CHF, chosen at sign-up.
• A VAT invoice for every letter and every payment, available in your account.
• EU reverse charge: businesses established in another EU country with a VAT number confirmed by VIES pay net prices; add your business details under Settings → Business details. Businesses in Luxembourg pay 17% Luxembourg VAT, and businesses outside the EU are currently invoiced with Luxembourg VAT.
• Data protection: data is hosted in the EU, uploaded files are deleted 30 days after posting, and a Data Processing Agreement is available on request.

Example prices including VAT: US$2.74 for a 1-page black & white letter within Luxembourg, and US$28.17 for a 20-page, double-sided, black & white registered letter to the USA in a C4 envelope. See the pricing page.