International Mail for US Businesses: Invoices and Letters Abroad

• Invoices for European and international customers who want them on paper.
• Payment reminders and final notices, as standard or registered letters.
• Contract notices: renewals, price changes and terminations for distributors, suppliers, landlords and partners abroad.
• Letters to foreign authorities, such as tax offices and business registers in the countries where you do business (more).
• Letters to banks, clients and partners in Europe and worldwide.

We print your PDF exactly as you upload it, with your letterhead, logo and layout, on US Letter or A4 paper; just keep 9 mm free on every side. The recipient's address is printed directly on the envelope in the destination's postal format.

Your letters are printed and mailed in Europe, so letters to European customers only travel within Europe. Typical delivery after handover (not guaranteed):

Destination	Typical delivery after handover
Germany, Belgium, France, the Netherlands	2–4 business days
Rest of Europe	3–6 business days
Rest of the world, including the US	5–15 business days

That makes us a good fit for letters to Europe and to other countries, but not for mail inside the US: a letter to a US address also travels from Europe, and US domestic services are faster and cheaper for it. Letters paid by 12:00 Central European Time on a business day, which is early morning in the US, are usually printed and mailed the same business day.

• REST API: for each letter, your billing or accounting software uploads the PDF (POST /documents), creates a draft with the recipient's address and the exact price (POST /letters; nothing is charged) and sends it (POST /letters/{id}/send), paid from your prepaid credit. The API is at https://printandmailcompany.com/api/v1, documented at /openapi.json, with API keys from your account. Details are on the international mail API page.
• AI assistant: connect Claude, ChatGPT or another MCP client to our MCP connector and ask, for example: "Send these invoice PDFs to the customers in this list as registered letters and show me the prices first." The assistant creates one draft per letter and sends them only after you confirm.
• Website: upload a PDF on the send page, choose the recipient from your address book and pay. This works well for a few letters a week.

Each letter has its own PDF and its own recipient. We print only what is in the PDF, so we can't add checks, signed paper originals, other enclosures or goods.

Choose standard or registered mail for each letter. A registered letter:

• gets a tracking number once it is posted, shown in your account and in the API;
• is delivered against signature: the recipient signs for it;
• costs US$12.31 (excl. VAT) on top of the letter price.

It is international registered mail, not US Certified Mail, and a separate return receipt is not offered yet. You can follow every letter's status in your account or through the API, and each paid letter is confirmed by email. Our company address is the return address on every envelope, so your company's name and address belong in the letter itself; if a letter comes back as undeliverable, its status shows it as returned.

• Account currency: USD (or EUR, GBP, CHF), chosen at sign-up. Prices are set in EUR and converted at the ECB reference rate plus a 12% currency margin when you pay.
• Prepaid credit: top up by card (minimum CHF 10.00 / €10.00 / £10.00 / US$10.00), and letters sent through the API or an AI assistant are paid from that balance. US cards carry a surcharge, shown as a separate line before you pay.
• No subscription, monthly fee or setup fee. Credit does not expire while your account exists, and unused credit is refunded on request (processing fees and card surcharges already charged are not refundable).
• An invoice for every letter and every payment, available in your account. Prices include 17% VAT, which currently also applies to businesses outside the EU.
• Example price: a 1-page black & white letter to Germany or France costs US$4.51 including VAT. The full tariff is on the pricing page.
• Data protection: data is hosted in the EU, letter content is processed only to print it, and uploaded files are deleted 30 days after posting. A Data Processing Agreement is available on request.